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How A Customer Service Virtual Assistant Boosts Your Helpdesk Service

Further, with virtual customer service, customers who can’t ask for help within regular working hours can send a chat message or email anytime and expect a response within working hours later. And because customer support virtual assistants are experts at handling customer inquiries, you can be sure that your customers will be in good hands. Additionally, virtual assistants can help to improve customer satisfaction by providing a more efficient and convenient customer service experience. This is why hiring virtual assistant services is one way to save money without sacrificing customer service quality. They can even be much more cost-effective than getting a full time employee. However, the thing is, when you’re busy, it’s virtually impossible to take care of all the business processes yourself.

The role of ChatGPT in the future of customer service – Information Age

The role of ChatGPT in the future of customer service.

Posted: Wed, 15 Feb 2023 08:00:00 GMT [source]

The authors address the impact of a number of hedonic dimensions, specifically perceived visual attractiveness, perceived enjoyment, and sociability, in consumers’ online experiences. They develop and test a research model explaining how these factors affect trust, satisfaction, and ultimately, website loyalty. Findings from a survey carried out with 132 users of an airline’s website, which displays a virtual customer service agent, support the model proposed. For the latter, this person will chat with customers live online, generally on a website, helping clients make decisions and offering the support they might need. At the same time, a virtual assistant can refer to a variety of different disciples, such as customer care, legal services, website design, or even graphic design. Also, video customer service agents can help your customers through their issues and build a lasting connection with them, too.

Pros of Virtual Customer Service

Convenience, speed, and many other live chat benefits can increase customer satisfaction and conversion rates by 20%. And this will even go higher if you optimize live chat for mobile devices. Moreover, a virtual assistant can also assist with the actual process of making sales. This may involve setting up appointments and presentations, negotiating terms and conditions, and processing orders. Sometimes, people discuss businesses , and it’s an opportunity for you to respond.

What is the difference between customer service and virtual assistant?

Additionally, being a CSR often means that you can switch clients quickly (even daily) and that you likely will have several other teammates who complete the same tasks as you. On the other hand, being a VA means that you'd be working closely with a single client and helping them with many different needs.

Because there is a lack of direct oversight, organizations may feel tempted to track employee productivity through tools like keyloggers. If an employee needs a laptop or device fixed, IT services must be provided remotely, or the employee must go into the office. Decreased expenses result from not needing as much office space and lower operating costs. Cloud-based software can also reduce the need for servers to be hosted on premises. Virtual contact centers can be set up in smaller, geographically dispersed locations, or for employees working from home. This is less expensive than a traditional call center, as it requires fewer IT resources to manage.


As a business owner, you know that your customers are your most precious resource. They are the ones who keep your business running, and they deserve the best possible service. Keeping your cool when somebody is yelling at you is never an easy job. Especially when it’s about something you’re not personally responsible for. Talking about comprehension, we count on the agents’ capability to recognize the level of knowledge that a customer has.


While you can reduce your operational costs, you do not need to spend money on physical office space as your assistant will be working remotely. More importantly, you will provide exceptional customer service to your clients and maintain your company’s reputation. When setting up a virtual customer service, there are a few key things to keep in mind to ensure a positive agent and customer experience.

The Company

Your customer service team can solve your customers’ problems in real-time and from the comfort of their own homes. Nowadays, many entrepreneurs are opting to use virtual assistants to help with a variety of tasks, from administrative work to customer service. But what some business owners may not realize is that a good virtual assistant will have excellent communication skills and be able to build rapport with new customers. Because of this, virtual assistants may also function as your salesperson. Because customer satisfaction is a part of your business’ fabric, you expect your employees to go above and beyond. They may even find themselves taking on tasks not meant for them.

  • Managers can still monitor calls between customers and call center agents when employees are working from home.
  • Working as a virtual service representative means that it’s your job to give the customer the value they deserve.
  • A virtual customer service assistant works with the client to resolve the customer’s problems.
  • The solution is to hire country-specific virtual customer support assistants.
  • And the business realized it was sending 1 in every 22 parts wrong!
  • This is perhaps the primary reason to hire a virtual customer support assistant for your business.

As a business owner, you need to be able to delegate responsibilities to your employees without having to worry if they will be able to perform as expected. Well, I have always believed that delegation is an art and it’s not easy to do. All great workers want to have the job done right and the only way to do it is to do it themselves. This is what differentiates a great worker from a great manager, great managers surround themselves with a good team and focus their attention on the training process. No matter how good you are when you grow you need to be able to trust people around you and let them handle day-to-day tasks while keeping your focus on how to expand and grow.

Know how to best use virtual agents for customer service and engagement

Such conversational self-service is customer-friendly and feels more natural. When starting a new virtual call center, an organization needs to pay attention to the hiring process, training processes, tools and software as well as a proper workflow. Virtual call center workers are connected via virtual call center software and provide both outbound and inbound calls. The virtual contact center only needs an internet connection and telecommunication services.

Nearly 60% of people say that if they are not able to work remotely, they would “‘absolutely’ look for a new job. With agent turnover already high due to other factors, offering agents flexible work environments is essential. In the 1960s, switchboards became common which enabled a receptionist to connect calls to the right person.

Skill Requirements for Virtual Customer Service Jobs

While traditional, brick-and-mortar call centers used to be prevalent, increasingly companies are turning to virtual contact centers. The tools used by virtual call centers are in the cloud allowing agents to work from home, different offices, even different time zones. Virtual call centers, or VCCs, offer many benefits in both operational efficiency and the customer experience. Virtual customer service is only one of many business solutions that you can adapt in response to the pandemic.

  • Virtual customer service jobs also require adaptability, analytical, interpersonal and listening skills.
  • Happy customers are more likely to return and continue doing business with your company.
  • Real-time reporting and monitoring enable an organization to measure phone support operations.
  • And agent attrition is among the highest of any industry (about 45%).
  • Furthermore, a virtual assistant can help with mundane tasks, such as scheduling appointments, making travel arrangements, completing research, and many more.
  • A virtual customer service assistant is experienced in handling such fluctuations and ensures that customer retention rates remain high.

what is virtual customer service up to an agent to act extremely professional, which is the main indicator of competence. In this way, an unqualified agent can greatly harm the company’s reputation in many ways. Even as brick-and-mortar stores are slowly coming back, people remain cautious about switching to their normal, outdoor routines.


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